For dentists
Patient management software for dentists and dental clinics
A tooth chart per patient, a treatment plan built from the chart, bookings that keep chairs from clashing, instalments for long treatments and a cash desk that adds itself up in the evening. The dental clinic’s day in one program.
What is missing at the end of a dental clinic’s day?
Long treatment, split payments
An implant or orthodontic treatment runs for months and the payment is split five or ten ways. Which instalment came in and which is late gets lost between the pages of a ledger.
Chair and dentist clashes
Two chairs, three dentists, the same hour. An appointment given over the phone lands on a chair that is already taken, and the patient waits in reception.
A cash desk that does not balance
Cash, card and transfer are written in different places; when two POS totals are compared with the slips in the evening, nobody can find where the gap came from.
What Clinigim does about it
The screens a dental clinic opens every day: chart, plan, calendar and cash. Each of them works in the app today.
A tooth chart saved per patient
Adult and primary teeth are shown separately. Tap a tooth and pick its condition, such as caries, filling, root canal, crown or implant; the mark is saved at once and is there at the next session.
From the chart to the treatment plan in one step
Add a service to the selected tooth and a plan row opens with the tooth number. The plan moves from draft to presented to accepted; you mark each row Done as the work is done.
Bookings that keep chairs apart
Each dentist has a column in the calendar and every appointment takes a chair or room. If that chair is already booked for the time, the form warns you and the appointment is not saved.
Instalment plan and balance
Split the treatment amount into 2 to 12 instalments; the next due date and the balance stay on the patient card, and patients who owe money sit in their own list.
Cash and POS devices kept apart
Every payment is recorded as cash, card or transfer, and a card payment also records its POS device. The end-of-day cash adds itself up by method and by device.
Dentist commission
Give each dentist a commission as a percentage or a fixed amount per transaction; the server does the arithmetic. The dentist performance report is in the Professional and Enterprise plans.
How do the tooth chart and the treatment plan work together?
A dental clinic keeps its records by tooth: what is in each tooth, what is to be done and what has been done. In Clinigim two screens answer those three questions; the chart shows the current state, the treatment plan shows the work to be done and what it costs.
- Tap a tooth on the chart and pick what is there: caries, filling, root canal, crown, bridge, implant, missing or to be extracted. A tooth can have more than one condition, and you can name the surface too.
- Each tooth takes its own note. Tapping the same button again removes the mark, and a wrong tap is undone in one move.
- Choose Add to treatment plan on the chart and the service drops into the plan as a row with the tooth number; the plan’s subtotal and remaining amount sit on the same screen.
- When the plan has been explained it is marked Presented to patient, and once the patient agrees, Patient accepted. Print the accepted plan or have it signed on screen; on-screen signing opens once the clinic buys a plan.
- Mark each row Done as the work is done; a row whose date has passed shows as Overdue. The card shows how many rows are done next to the total. Payments for the plan are covered on the features page.
How are chairs, dentists and long appointments planned?
An implant operation and a check-up do not take the same time, and in a clinic with two chairs the bottleneck is usually the chair, not the dentist. Clinigim’s calendar therefore looks at both:
- Define your chairs and rooms once in Settings; the appointment form asks for the chair.
- Type the appointment’s length in minutes; the form shows the planned time range.
- If the chosen chair is taken in that range, the form warns you and the appointment is not saved. Cancelled appointments and no-shows do not hold the chair.
- Each dentist has a column in the calendar; the dentist filter shows one person’s day.
- Mark Arrived when the patient comes in; the waiting queue shows how many minutes they have been waiting.
Where do X-rays, medical history and consent sit on the patient card?
The documents a dentist opens most are the X-ray and the patient’s medical history. Clinigim does not connect to devices; you export the image from your device’s software and attach it to the patient card as a file.
- Pick the file’s type when you attach it: Photo, X-ray, Document, Before or After. An X-ray can carry a tooth number. JPEG, PNG, WebP, HEIC and PDF are accepted, up to 25 MB per file; file storage opens once the clinic buys a plan.
- Who opened a file, and when, shows in that file’s access history.
- The Medical information form asks, together with the patient, about blood thinners, allergy to local anaesthetic or latex, diabetes and bleeding disorders. Each update is saved as a new version and the old one stays readable.
- Your clinic writes its own consent text; the patient or a guardian signs on screen, or the form is printed and signed on paper.
What to look for in dental practice software
Ask to see the answer to each of these on screen during the demo; a spoken answer is not enough.
Does the chart show primary teeth?
A clinic that treats children needs adult and primary teeth to be chosen separately.
Can you go from the chart to the plan?
Work added to a tooth should become a treatment plan row with the tooth number.
Does the plan have stages?
Draft, presented and accepted plans should be kept apart.
Are chair clashes blocked?
A second appointment for a booked chair at the same time should not save.
Is the X-ray tied to the right tooth?
The image should be stored on the patient card with a tooth number.
Can a long treatment be paid in instalments?
The next instalment and the balance on the card, late ones in a separate list.
Are POS devices tracked separately?
Card payments should add up per device so they can be checked against the slips.
Can you set dentist commission?
A percentage or fixed amount should be set per dentist.
Related guides
Short step-by-step articles on the topics of this page.
How to track patient balances and installment payments
Following the installments of a treatment spread over months, such as implants or orthodontics, with a weekly check.
How to reconcile the cash drawer at the end of the day
Closing the evening till in a dental practice with two card terminals and a cash drawer.
How to reduce no-show appointments
A confirmation link, a deposit and a waitlist so that a long chair appointment does not go empty.
Questions dentists ask
- Does it connect to the X-ray unit or imaging software?
- No. Clinigim does not connect to X-ray units or panoramic and RVG software, and there is no HL7 or DICOM integration. Export the image from the device’s software as JPEG, PNG or PDF and attach it to the patient card as an X-ray, with the tooth number if you like. Each file can be up to 25 MB; file storage opens once the clinic buys a plan.
- Is there e-prescription or a link to national health systems?
- No. Clinigim is not a health information system registered with the Turkish Ministry of Health; it sends nothing to e-Nabız and writes no prescriptions. Your official record-keeping duties may require a registered system. In that case you use Clinigim next to it for the chart, treatment plans, instalments and cash.
- Can I issue invoices?
- Clinigim prints receipts and invoices, but it is not connected to any e-invoicing system, so the printout does not replace an official invoice. Your accounting software or accountant issues the official document. The tax report and the transaction list export to Excel, and at month end you send the file to your accountant.
- We have several dentists and a receptionist. Are permissions separate?
- Yes. Staff join by invitation link and you decide what each person sees from the Staff tab; the receptionist can record appointments and payments without seeing reports. Custom roles and editing permissions role by role are in the Professional and Enterprise plans. Quick notes are visible only to the dentist who wrote them, and every record keeps who entered it.
- How do I follow payments for a treatment that runs for months, like orthodontics?
- Open the treatment as a plan on the patient card and add the monthly visits as rows. Split the amount with Set Up Installment Plan into 2, 3, 4, 6, 9 or 12 instalments; the next one shows on the card and late ones in the Expected Collections report. Clinigim charges no late interest; each instalment closes as it is paid.
- How is a dentist’s commission set?
- On the dentists screen you choose a commission rule for each dentist: a percentage of the transaction amount or a fixed amount per transaction. The calculation runs on the server and the screen shows only the result. Dentist and staff performance reports are in the Professional and Enterprise plans; on the entry plan you add dentists and use the calendar, but that report stays closed.
- How much does it cost?
- There is no separate price for dental clinics; you pick one of three plans according to how many dentists and chairs you have. Three plans; in Turkey 999, 1,499 and 2,499 TRY per month (October 2026), other countries see the price in their own currency. 14 days free without a card; when the trial ends the clinic is not locked out.
Other specialties
One program; each specialty described in its own words.
