For OB-GYN
Patient management and booking software for obstetrics and gynaecology practices
A follow-up that lasts months, check-ups that get closer together, sensitive notes and a care fee paid in parts. All on one patient card; quick notes stay with the doctor who wrote them.
What is hard in an OB-GYN practice?
Check-ups that get closer together
Monthly, then every two weeks, then weekly. The dates scatter across a diary, and an extra visit in between breaks the order.
Privacy of sensitive notes
If the examination note sits where the receptionist can also read it, the doctor hesitates to write and the record stays incomplete.
Care fee and instalments
The fee was split across months; which month was paid, what is left, will it be settled before the last check-up? The question comes up again at every visit.
What Clinigim does about it
The four things a long follow-up and privacy need: card, plan, note and instalment. Each works in the app today.
Chronological history on the patient card
Every check-up, procedure, payment and note in date order on the card; at the next visit the note from the last one is in front of you.
Check-ups as dated rows in the plan
Write the check-up dates the doctor sets as rows in the treatment plan; a check-up whose date has passed shows as Overdue, and the row opens an appointment.
Quick notes private to the doctor
A quick note written by the doctor is invisible to everyone else, the receptionist and the clinic owner included; a server rule, not a setting.
Instalment plan and next payment
The care fee splits into 2 to 12 instalments; the next due date sits on the card and late payments in the Expected Collections report.
Appointments confirmed by link
Before the visit, the Request appointment confirmation message sends a personal link on WhatsApp; if the patient confirms, the appointment shows as Confirmed, and if she cancels, the slot opens up.
Team and permissions
The receptionist records appointments and payments and cannot see your quick notes. You decide person by person who sees the patient card and reports.
How is the check-up calendar kept during pregnancy care?
In pregnancy care the gap between check-ups shortens as the months go by, and extra visits, test results or scans come in between. Clinigim calculates no gestational age and proposes no medical schedule. The doctor sets the dates and the program keeps them. When an extra visit is needed, adding one row is enough and the rest of the plan stays as it is:
- Open the follow-up as a plan on the patient’s card and add the check-ups you plan, row by row, with their dates.
- When a check-up is due, one click on the row creates the appointment; if the patient does not come, the row is marked Overdue.
- Before the appointment, the Request appointment confirmation message sends the patient a confirmation link on WhatsApp. The message carries her name, the clinic’s name, the date and the time; it names no diagnosis or procedure.
- Patients who have not come back for a while gather in the Check-up reminders list; you decide in Settings after how many days they appear there.
Who can see sensitive notes and files?
In an OB-GYN practice some records hold things the patient does not share even with her family. The program should therefore answer “who can see this?” with a rule, not a screen setting:
- Quick notes are visible only to their author. Neither the clinic owner nor another doctor can open someone else’s quick note; the server refuses the request.
- You decide person by person whether the receptionist sees the patient card, payments or reports.
- An ultrasound image or lab report is attached to the card as a file; who opened it, and when, shows in the access history.
- Every record keeps who entered it and when; two-step verification can be switched on for sign-in.
- Clinigim is developed and operated in Turkey; the database is kept in a data centre in Turkey, patient files and encrypted backups in data centres in the EU; connections are encrypted.
How are the care fee and the balance followed?
In a follow-up that runs for months the fee is usually paid as a down payment and instalments. Seeing on the card which month is paid, instead of asking at the visit, puts both the doctor and the patient at ease. Record the fee as a transaction and split the rest into instalments; the next one sits on the card and a late payment in the Expected Collections report. A payment reminder states only the unpaid amount; nothing about the examination or tests goes into the message. Collections are described on the features page.
What to look for in OB-GYN practice software
Answer these yourself in a trial account, not in a sales call; each one should be visible on a screen.
Can check-up dates go into a plan?
A check-up whose date has passed should be flagged by itself.
Are personal notes really personal?
Nobody, the clinic owner included, should be able to open a quick note.
Can you set what the receptionist sees?
Appointments and payments open, reports closed.
Is file access tracked?
Who opened an image should show in the record.
Can the care fee be paid in instalments?
The next payment and the balance should sit on the card.
Can the patient confirm by link?
Confirmations and cancellations should reach the calendar without phone calls.
Where is the data kept?
The provider should state in writing where its data centres are and how data is encrypted.
Related guides
Short step-by-step articles on the topics of this page.
How to track patient balances and installment payments
Catching the late installment of a follow-up fee split over months with a weekly check.
How to reduce no-show appointments
A confirmation link and a reminder routine so that a check-up appointment is not missed.
Questions OB-GYN doctors ask
- Does it connect to the ultrasound machine?
- No. Clinigim does not connect to ultrasound machines, laboratory systems or an image archive. Export the image or report from the device and attach it to the patient card as a file; JPEG, PNG, WebP, HEIC and PDF are accepted, up to 25 MB per file. File storage opens once the clinic buys a plan.
- Does it calculate gestational age or the due date?
- No. Clinigim is patient, booking and collections software; it calculates no gestational age, due date or any other medical value, makes no diagnosis and suggests no treatment. You work these out your own way and, if you like, write them on the patient card as a note. The program keeps check-up dates, payments and appointments.
- How is patient data protected under privacy law?
- Each clinic sees only its own data, free-text clinical notes are stored encrypted and two-step verification can be switched on. Clinigim is developed and operated in Turkey; the database is kept in a data centre in Turkey, patient files and encrypted backups in data centres in the EU; connections are encrypted. The Data Processing Agreement is published on the site. You edit your own consent and privacy texts in the program and have them signed on screen or on paper.
- Can the clinic owner see a doctor’s quick note?
- No. A quick note is visible only to the person who wrote it; the clinic owner, another doctor or the receptionist cannot open it. This is a server rule, not a screen setting: a request for someone else’s note is refused. Information that must be shared goes into the treatment plan note or a file on the card, which everyone with access can see.
- Can patients book their own check-up?
- Yes. On your online booking page the patient picks the service, the doctor if there is more than one, the day and a free time, then gives a name and phone number. The booking lands in your calendar, taken slots cannot be chosen and the page takes no payment. Put the link on your website, Google Business Profile or WhatsApp status.
- How do I follow the care fee in instalments?
- Record the fee as a transaction and split the balance with Set Up Installment Plan into 2, 3, 4, 6, 9 or 12 instalments. The next one shows on the patient card and late ones on the Expected Collections tab in Reports. Each instalment closes as it is paid; you send the payment reminder as a ready WhatsApp message from your own number.
- How much does it cost?
- There is no separate price for OB-GYN practices; a single-doctor practice and a clinic with a team both pick one of three plans. Three plans; in Turkey 999, 1,499 and 2,499 TRY per month (October 2026), other countries see the price in their own currency. 14 days free without a card; when the trial ends the clinic is not locked out.
Other specialties
One program; each specialty described in its own words.
