For dietitians
Client management and booking software for dietitians
Every session, plan, payment and balance on one client card. Clients book from your Instagram bio themselves; you focus on the session.
Why does a dietitian’s day fall apart?
Client history in Excel, WhatsApp and a notebook
Finding the plan you gave three months ago means scrolling through a phone.
Selling packages, losing count
Which session of the 8-session package is this, what was paid, what is left?
No-shows, empty hours
Reminders are typed by hand; on the day you skip it, the client forgets.
What Clinigim does about it
There is no separate dietitian module; the program already does this work. Every item below is a screen that works today.
Client card: sessions, notes and payments on one page
Each session, plan and payment goes on the card; open it at the next visit and everything is there. Quick notes are visible only to their author.
Session tracking and instalment plans
Add the package sessions to the client’s plan row by row; the card shows how many are done. The package amount is split into instalments, the next payment stays on the card, and clients with a balance appear in one list.
Online booking page, one link in your Instagram bio
Clients see your free slots and book themselves; the booking lands in your calendar. The page opens with your logo.
One-tap WhatsApp reminders
Appointment and balance reminders go from your own number, in your own words; you write the text and test it first.
See who has not come back
Clients who dropped off are collected in one list; one message brings them back.
Same data on your phone
The iOS and Android app shows the same data as the web; open a card or record a payment on the go.
Where do diet plans, measurements and follow-ups live?
A dietitian’s client file has three parts: the nutrition plan you give, the measurements you take in sessions and the date of the next follow-up. Clinigim calculates none of them for you; it keeps all three on the client card, where you will find them when you need them.
- Prepare the nutrition plan your own way and attach it to the card as a PDF or image; put a short explanation in the note. Earlier plans stay on the card in order.
- Write measurements such as weight or waist size in the session note. There is no separate field that charts measurements.
- Add follow-up sessions to the client’s treatment plan as rows with a planned date. A follow-up past its date is marked overdue, and one click books it from the row.
- Clients who have not come for the number of days you set in Settings gather in the recall list, where one tap opens a WhatsApp message.
How does an Instagram enquiry become a booking?
Many clients see you on Instagram first and send a message. Arranging a time by message takes minutes in a busy day and risks writing down the wrong hour. An online booking page shortens that exchange:
- Your clinic gets its own booking page; put the link in your Instagram bio, your WhatsApp status or on your business card.
- The client picks the service, the dietitian if there are several, the day and a free time, and leaves a name and phone number.
- The booking lands straight in your calendar; a taken slot cannot be chosen on the page.
- The page takes no payment. If you want a deposit, you add the amount to the booking and tell the client how to pay; you mark it received when it arrives.
How are sessions and payments tracked for a package?
If you sell an eight-session programme you need two counters: sessions left and amount left. They move independently; a client may have paid in full and come to three sessions.
In Clinigim you open the package on the client card as a treatment plan and add each session as a row; the card shows how many are done. Split the package amount into 2, 3, 4, 6, 9 or 12 instalments; the next instalment stays on the card and clients with a balance appear in one list. Sessions left do not count down by themselves; you mark each row. The patient tracking software page shows how the pieces fit together.
What to look for in client management software for dietitians
Ask these questions while you try a program. Each answer should be visible on screen, not promised in a sales call.
Is the client card one page?
Session notes, attached plans and payments should sit on the same card.
Can you attach files?
You should be able to add the nutrition plan to the card as a PDF or image.
Are follow-up dates tracked?
A follow-up past its date should be flagged by itself.
Can clients book themselves?
There should be one booking link to put in your Instagram bio.
Can a package be paid in instalments?
The next instalment and the balance should show on the card.
Do your notes stay yours?
If several dietitians work together, nobody else should read your personal notes.
Does the phone show the same data?
The mobile app should show the same records as the web, with no second list.
Can you take your data and leave?
You should be able to export the client list to Excel and import your old list from it.
Related guides
Short step-by-step articles on the topics of this page.
How to track session packages
The steps to track the remaining consultations and the payment of an eight-session package separately.
How to move patient records from Excel to software
Preparing your client list in Excel column by column and moving it to software safely.
How to track patient balances and installment payments
Catching the late payment of a package sold in installments with a weekly check.
Questions dietitians ask
- Does it write diet plans or count calories?
- No. Clinigim is client, booking and collections software. You prepare the plan your own way and attach it to the client card as a note or file. It does not calculate calories, macros or nutrient values and offers no ready-made diet templates. You can keep the tool you use for that; Clinigim keeps bookings, payments and client history next to it.
- I work alone. Is it too much for me?
- It was designed for a one-person practice. The daily work runs on three screens: client card, collections and cash. Sign up and start in two minutes, with no training needed. If the team grows, invite colleagues by link and decide what each of them can see.
- Is client data safe?
- Each clinic sees only its own data; free-text clinical notes are stored encrypted and two-step verification is available. Clinigim is developed and operated in Turkey; the database is kept in a data centre in Turkey, patient files and encrypted backups in data centres in the EU; connections are encrypted. You can export everything to Excel and leave at any time. Details on the Security page.
- Is there a free client management program?
- Clinigim is a paid program; you try it free for 14 days without a card. When you look at a program offered as free, ask three things: where the data is stored, whether you can export your client list to Excel, and what happens to your records if the program starts charging. The answers should be in writing.
- Can I move my client list from Excel?
- Yes. Upload your client list as an Excel or CSV file; first name, last name, phone, e-mail, date of birth, notes and address columns are matched. Fix invalid or duplicate rows in the preview, then confirm. If something goes wrong, undo the import with one click within 24 hours.
- Can I use it on my phone?
- Yes. The iOS and Android app shows the same data as the web: open a client card, check bookings, record a payment. A record entered in one place appears in the other, so you never keep a second list. The app needs an internet connection; it does not work offline.
- How much does it cost?
- There is no separate price list for dietitians; a dietitian working alone chooses from the same plans. Three plans; in Turkey 999, 1,499 and 2,499 TRY per month (October 2026), other countries see the price in their own currency. 14 days free without a card; when the trial ends the clinic is not locked out.
Other specialties
One program; each specialty described in its own words.
